Current Job Vacancies at Premiere Urgence Internationale (PUI) 3 views

Premiere Urgence Internationale (PUI) is a non-governmental,

non-profit, non-political and non-religious international aid

organization. Our teams are committed to supporting civilians’ victims

of marginalization and exclusion, or hit by natural disasters, wars and

economic collapses, by answering their fundamental needs. Our aim is to

provide emergency relief to uprooted people in order to help them

recover their dignity and regain self-sufficiency.

Deputy Administrator for Finance

General Objective

The deputy administrator for finance works with the base

administrator to ensure the financial, accounting and budgetary

management of the base, in compliance with the PUI and donors procedures

and National and local regulations.

Responsibilities and Tasks

Accountancy Management:
To check all spending commitments and any purchase on the base before forward it to the base administrator for validation

To follow up all transactions posted in the accounting Saga

In collaboration with the base administrator, to prepare the

month-end closing for the base (budget codes, invoices, validation…)

In collaboration with the Base administrator, to prepare monthly and annual financial reports

To make recommendations for update of financial policy & procedures

To be responsible for documentation (i.e. update of written

procedures) and dissemination among the relevant staff (training), in

collaboration with the Base administrator

Cash Management:
To do a cash box inventory at the end of each week

To analyze the base cash situation at the end of each week, and to find proper and quick solutions when needed (cash shortage)

To ensure that the Cash handling procedures is implemented and respected

Finance Management:
To prepare the calculation and payment of all taxes

In collaboration with the base administrator, to ensure monthly budgetary monitoring of projects

To know and use donors’ reference guidelines

To control monthly expenses and forecast budget

To contribute to the preparation and draft of new budgets in

collaboration with the different departments and the base administrator

To help preparing the external financial reports for financial

sponsors and the audits, in collaboration with the base administrator

Team Management:
To participate to the recruitment process of the staffs under his/her direct supervision.

To support the admin staff in the fulfillment of their duties

To report to his/her line manager problems and/or concerns on technical issues

To train the admin staff on the Admin and Finance component

To solve team conflicts, if any, and ensure team building

To support the admin staff in improving their performance

To conduct appraisals every six months for the staffs under his/her supervision

The tasks and responsibilities defined in this job description are

not exhaustive and can evolve depending on the project needs. The

employee could be requested to perform other tasks as his/her Line

Manager may judge necessary.

Requirements

Language skills: Fluent in English, good knowledge of Hausa is an asset

Computer Skills: Proficient user of MS office (including Word, Excel, Outlook, PowerPoint)

Education degree: University Degree or HND in Finance or Accounting

Work Experience:
At least two years’ experience in a similar position

Previous experience in an international NGO is an asset

Team supervision is an asset

Other Requirements:
Commitment to the NGO values and principles

Rigor and organization

Attention to detail

Ability to adapt or change priorities according to the changing situation within a mission or the organization itself

Able to manage stress and pressure

Teamwork and team management

Diplomacy and problem solving

Honesty and integrity

Deputy Administrator for Human Resources

General Objective

The Deputy Administrator for Human Resources works with the Base

Administrator to ensure the Human Resources Management of the base, in

compliance with the PUI and donors procedures and National and local

regulations.

Responsibilities and Tasks

Human Resources Follow-up:
Supervise the recruitment process with the different head of department

Organize the induction training of all new staff and make sure they receive all necessary information and tools

Follow the contract drafting and signing as well as contract dates, renewal and termination

Follow probation period deadlines and make sure all employees are evaluated before the end of their probation period

Ensure that all employees have access to a formal 6 months appraisal meeting

Complete training programs for the local staff based on identified needs.

Ensure that the base organizational chart is coherent and conform to PUI classification grid and salary scale

Implement collective rules and communicate internally

Provide information to all employees regarding the PUI Charter and its Internal rules and regulations

Stimulate internal communications and anticipate risks associated with national HR

Assist the base administrator during meetings with personnel representatives

Administrative Follow-up:
Ensure physical and IT archiving, as well as securing administrative documents

Ensure the administrative management of national staff, in

particular, payroll operations, monitoring absences, the construction,

updating and archiving of personnel files.

Prepare the information and statistical data required for drawing up budgets and salary costs

Verify amounts of taxes and social charges and ensure that payment are proceeded to the organizations concerned

Follow all bills and changes associated with employment law, employment in general, and staff training.

Initiate and maintain a dialogue with all relevant local and

national authorities regarding all HR related subjects and legislations.

Ensure that the HR archives are in compliance with internal procedures

Team Management:
Participate in the recruitment process of the staffs under his/her direct supervision.

Support the admin staff in the fulfillment of their duties

Report to his/her line manager problems and/or concerns on technical issues

Train the admin staff on the Admin and Finance component

Solve team conflicts, if any, and ensure team building

Support the admin staff in improving their performance

Conduct appraisals every six months for the staffs under his/her supervision

Others:
The tasks and responsibilities defined in this job description are

not exhaustive and can evolve depending on the project needs. The

employee could be requested to perform other tasks as his/her Line

Manager may judge necessary.

Requirements, Skills and Experience

A University Degree or HND in Human Resources or Administration

At least 2 years experience in a similar position

Previous experience in an international NGO is an asset

Fluent in English, good knowledge of Hausa is an asset

Proficient user of MS office (including Word, Excel, Outlook, PowerPoint)

Team supervision is an asset

Other Requirements:
Commitment to the NGO values and principles

Rigor and organization

Attention to detail

Ability to adapt or change priorities according to the changing situation within a mission or the organization itself

Able to manage stress and pressure

Teamwork and team management

Diplomacy and problem solving

Honesty and integrity

Note

Applicants should submit the following documents only:
Updated CV

Letter of motivation

Scan of work certificates,

Scan of HND or university Degree certificate as well as higher certificates if any

Reference contacts.

Documents other than the one describe above should not be submitted

and the position must be clearly indicated in the subject of the e-mail

Applications should be sent to the email address below.

Candidates who do not have the necessary qualification should not

apply as no application will be considered nor kept if not matching the

position

This position is open to Nigerian nationals only.

PUI reserves the right to stop the recruitment as soon as an appropriate candidate will be identify.

Only candidates can apply for this job.